Best Practice Procurement Procedures

This program has been designed for staff who have responsibility for the purchasing of company assets.

Those individuals who are tasked to negotiate with clients and suppliers for best possible commercial arrangements will find this to be of particular benefit.  The following will find this particularly well suited:

• Purchasing Managers/Officers
• Procurement Managers
• Line managers holding a discretionary budget
• Finance and Accounting staff

Objective

By the end of this program, you will be able to:

• Understand the role of procurement and supply within organisations
• Understand the organisational impact of procurement and supply
• Know how products and services are received from suppliers and delivered to customers
• Know the stages of the sourcing process
• Understand the need for the effective and efficient administration of purchases made within external suppliers
• Know the importance of ethics and responsible procurement in organisations and supply chains

Program Content

Day-1 Module one - The Background to Stock Control

• Introduction
• Definitions of Stock Control/Inventory
• Reasons for holding stock
• Types of Stock

Day-1 Module two - Stock Management 1

• Why practice Stock Control?
• Costs of Carrying Stock
• Maximizing Stock turnover for Competitive Advantage
• Booking-in, Reception,
• Put away-Storage systems
• Picking, Dispatch
• Minimizing Stock Losses

Day-1 Module three – Stock Management 2

• Bar Coding systems
• Selection of Storage Techniques
• Use of EDI Links for stock ordering
• Parts identification
• Continuous Inventory knowledge

Day-1 Module four - Logistics                         

• The Distribution system
• Role of Depots and Warehouses
• Integrated transport
• Integrated systems

Day-1 Module five The Channels of Distribution                              

• Differing types, Structure
• Third party v Self organization

Day-2 Module one – Information Technology

• The Impact of Technology
• Availability of Systems
• ‘Paperless Warehouse’
• Scanners, Chips and Radios
• Maximizing the space

Day-2 Module two - Forecasting Demand and Forward Trends  

• Forecasting and Replenishment –Background
• Error avoidance in forecasting
• Dealing with uncertain demand
• Casual forecasting

Day-2 Module three - JIT systems, MRP    

• Thinking and Principles of JIT
• Achieving the aims
• Benefits of JIT
• MRP-benefits
• Limitations of both systems
• Comparisons of other inventory systems

Day-2 Module four - Changing nature of the Supply Chain                           

• Setting Stock and Service levels
• Trends in logistics and distribution
• Trends in Information Technology-automation
• Centralization of Distribution nodes-‘the Global approach’

Review and Summary.